Auren advises you on
optimising the management processes of your documentation, offering an
outsourcing service for your document collections (preservation and
management), which will allow you to improve efficacy and productivity, as well
as security and confidentiality, and to significantly reduce your preservation
and handling costs.
We are sure that companies
need firms of experts providing their clients with quality services which will
be reflected in efficiency, team work and trust, providing added value to their
Our administrative and
technical activities are based on the planning, handling and organisation of
the documentation produced and received by the entities, from their source
until their final recipient, in order to facilitate their use and preservation.
This service is complemented by the use of virtual and non-physical documents
through the use of our software, which enables the following:
Compliance with Resolution 8934 of 2014 of the
Department of Trade and Commerce. Full
digitalisation of documents. Classification
of documents and personalisation of indexes. Consultation
of documents on a network environment. Control
of the lending of physical documents. Document
retention tables and file transfer. Document
over the monitoring of activities, those responsible and times. Consultation of digital documents via Web-multiuser. 100 % WEB
database storage. User
access profiles and operation permissions. Notification
and integration with email.
ORGANISATION OF COMPANY
RECORDS: Service we offer to our Clients when they need their records to be
organised, for which we have expert librarians-archivists who visit your
facilities, exchange impressions with the person you appoint and, following the
criterion of the organisational chart of your company, make a preliminary study
of the records, and establish a way to organise the documentation (departments,
sections, references, years, series, sub-series, etc.).
INVENTORY: System making it impossible to obtain information such as to which
client it belongs, or its content, thus ensuring the utmost confidentiality of
the information deposited, apart from providing maximum control over the
movement of documents.
STORAGE AND SAFEKEEPING: Our
centre has metallic shelves of the highest quality, supplied by a specialised
company, and are coated with electrostatic paint to avoid rust. The material is
highly resistant in order to support the necessary weight, and they are
perfectly designed for holding box files. In the storage area, there is no
120-watt electricity connection outside office hours, only natural lighting. In
addition, is is separate and independent from the administrative part, and
access is only allowed by authorised personnel. Our centre has personalised
24-hour surveillance, and an alarm system monitored by telephone and by radio,
which controls: physical presence, smoke detection, opening of doors and/or
windows, access via the roof, remote-control infrared cameras, etc. At
the same time, it is connected to the respective authorities (Police, Fire
CONSULTANCY SERVICE: Through
our specialised software, our clients can easily access their files
immediately, to make requests, consultations, and obtain information on the
movement of their documents.
LOGISTICS: We have various
means of specialised transport for sending or collecting documentation,
guaranteeing security, confidentiality and immediacy in the transfer of
Then let’s talk. Call us, write us a Email or ask us for an appointment.